ACTIVITY REGISTER SHEET
ACTOUS Immobilier SARL
HEAD OFFICE: 8 GRAND'RUE,
16240 VILLEFAGNAN, France
Tel 05 45 85 37 37 Fax 05 45 85 37 38

Responsible name: Joan Jenkins
Email: Joan@actous.com

   
No sensitive data processed
The collection of certain particularly sensitive data is strictly regulated by the GDPR and requires special vigilance. These are data revealing the allegedly racial or ethnic origin, political opinions, religious or philosophical beliefs or trade union membership of persons, genetic and biometric data, data concerning health, sex life or sexual orientation of individuals, data relating to criminal convictions or offenses, as well as the unique national identification number (NIR or social security number).
   

Security measures
   User Access Control - Password per user, password changed frequently. Registered IP address
   Software Safeguards - Antivirus, Security Updates and Patches. Test before and after all changes.
   Saving data
   Server Security, password controlled, Apache folder security.
   Backup to secondary server
   Data encryption - Site accessible in https, database protected by password and encrypted
   Data that is not on the server is encrypted

MANAGEMENT of potential PURCHASERS (Email / Telephone / Others)
   
Sheet creation date May 25, 2018
Date of last update February 26, 2021
Objectives pursued
For the creation and maintenance of information data potential PURCHASERS for the purchase of a property
   
Categories of data subjects - Potential PURCHASERS.
   
Categories of data collected - Identity communicated by the client (Not verifiable)
Data collected (If communicated)
   Use name
   First names
   E-mail
   Phone number
   
Categories of data collected - Personal life
Data collected (if relevant and communicated)
The client's search criteria which could contain the circumstances of their private life for example, marital status, professional objectives, hobbies etc.
   
Economic and financial information
Data collected (if relevant and communicated)
   Budget
   Loan (s) details
   
Categories of data collected - Images
Data collected (if relevant and communicated)
   Bon de visite, identification data
   
Data retention periods
If no purchase, 2 years from the end of the last email / phone call,
otherwise 10 years from the end of the contractual relationship - legal period
   
Categories of data recipients
Internal recipients- 1. Manager 2. Negotiators 3. Secretary.
External organizations - Commercial agents
Subcontractors - None
Data transfers outside the EU - Only if necessary (in the event of a sale where the buyer or seller lives in a country outside the European Union).
   

PURCHASER MANAGEMENT
   
Sheet creation date May 25, 2018
Date of last update February 26, 2021
Objectives pursued
For the creation and maintenance of information required for the purchase of a good - Accumulation of the information necessary for the creation of the offer to purchase and compromise associated with the sale in case of purchase of a good
   
Categories of data subjects - Purchasing customers.
   
Categories of data collected - Civil status, identity, identification data
Data collected
   Title
   Use name
   Name (birth)
   First names
   Date of Birth
   Place of birth
   Address
   E-mail
   Phone number
   Nationality
   Passport / Identity Card
   
Categories of data collected - Personal life
Data collected (if relevant)
   Marital status
   Wedding Date
   Wedding venue
   Wedding contract
   Date of PACS (or other equivalent)
   Place of PACS (or other equivalent)
   Spouse: Title, Name, First names and (birth name if applicable)
   Documents concerning change of marital status
   Divorce: Date, Place and name of ex-spouse
   Widower / Widow - Name, First name and Date of death, death certificate
   
Categories of data collected - Professional life
Data collected
   Profession
   
Economic and financial information
Data collected
   Source of funds and proof of funds document
   Documents for a loan
   
Categories of data collected - Images
   Documents relating to the following - Civil status, identity, identification data and personal life
   Proof of address documents
   
Data retention periods - 10 years from the end of the contractual relationship - legal period
   
Categories of data recipients
Internal recipients- 1. Manager 2. Negotiators 3. Secretary.
External bodies - 1. Notaries 2. Commercial agents
Subcontractors - None
Data transfers outside the EU - Only if necessary (in the event of a sale where the buyer or seller lives in a country outside the European Union).
   

SELLERS MANAGEMENT
   
Sheet creation date May 25, 2018
Date of last update February 26, 2021
Objectives pursued
For the creation and maintenance of information required for the sale of a property. Accumulation of the information necessary for the sale of a property as well as for the creation of the offer to purchase and associated compromise if sale pursuit
   
Categories of data subjects - Selling customers.
   
Categories of data collected - Civil status, identity, identification data
Data collected
   Title
   Use name
   Name (birth)
   First names
   Date of Birth
   Place of birth
   Address
   E-mail
   Phone number
   Nationality
   Passport / Identity Card
   
Categories of data collected - Personal life
Data collected (if relevant)
   Marital status
   Wedding Date
   Wedding venue
   Wedding contract
   Date of PACS (or other equivalent)
   Place of PACS (or other equivalent)
   Spouse: Title, Name, First names and (birth name if applicable)
   Documents concerning change of marital status
   Divorce: Date, Place and name of ex-spouse
   Widower / Widow - Name, First name and Date of death, death certificate
   
Categories of data collected - Professional life
Data collected
   Profession
   
Economic and financial information
Data collected
Property tax
   
Categories of data collected - Images
   Documents relating to the following - Civil status, identity, identification data and personal life
   Copies of documents relating to the sale (title deed, property tax, diagnostics, work invoices, work permit / declaration, mortgage, creditors, etc.) If applicable
Data retention periods - 10 years from the end of the contractual relationship - legal period
   
Categories of data recipients
Internal recipients- 1. Manager 2. Negotiators 3. Secretary.
External bodies - 1. Notaries 2. Commercial agents
Subcontractors - None
Data transfers outside the EU - Only if necessary (in the event of a sale where the buyer or seller lives in a country outside the European Union).